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General Club Forms

• Assumption of Risk (AOR) - Every club sport participant needs to fill out this form and have it on file in the Club Sport Office.
• Visitor Waivers - Used when Tulane is hosting an event.           
• Facility Request Form - Used to reserve facility/quad space for practices or special events.
• Event Planning Packet - Complete when hosting an event.
• Accident Report Form - Used when an injury occurs during a club event. Turn in to Club Sports Office.
• Incident Report Form - Used when an incident occurs during a club event. Turn in to Club Sports Office.
• Consulting/Coaches Contract - Used to pay club sport coaches. Deadline: Turned in by the first 2 weeks of the school year.
• Club Sports Pass - Used for Indoor Club Sports for club members that do not have a Reily membership. This allows them access into Reily for designated club practice times. Club member must already have paid dues and have an AOR on file before being approved for this pass.

Club Travel

• Travel Allocation Request - Necessary to receive gas or hotel money for the year. New form and deadline: will be set by Executive Committee each year. Typically due 2 weeks after classes start in the fall semester.
• Trip Request - Needs to be filled out for every club sport trip outside of the New Orleans area. Deadline: 48 hours before trip.
• Vehicle Request Form - Used to reserve vans for practice or trips.
• MVR Consent Form - Must be filled out to be approved as a driver. (for University or Enterprise vehicles)
• Online Training - Email will be sent to the driver by Adrien McElroy after the driver has an approved MVR.
• Behind the Wheel Test - Administered by Adrien McElroy after the driver has an approved MVR and completed the online test.

Club Financial Transactions

• Check (Pay To) Request - Used for dues, fees, honoraria, subscriptions, etc. This form may not be used to purchase or reimburse a person for equipment or supplies. Timeline: Please allow at least two weeks for processing.
• Purchase Order Requisition (PO) Request - Used to purchase items from an outside vendor located off-campus. (Equipment, supplies, uniforms, shirts, etc.) Please do not have an individual pay for the purchase and then try to get reimbursed. Timeline: Please allow at least one week for processing.
• Travel Expense Reimbursement Request - Used to receive reimbursement for travel expenses not covered by the ACS travel allocation. Timeline: Please allow at least one week for processing.
• Interdepartmental Transfer (IT) Request - Used for payment or transfer of funds between university organizations and/or university departments. Timeline: Please allow one week for processing.
• USG Budget Request Form - Used to request an allocation from the Undergraduate Student Government. Deadline: Determined by USG Finance Committee & Executive Committee, typically due at the end of Jan or early Feb.
• USG Reallocation Form - Used to reallocate funds in a 2 account from one natural account designation to another. Timeline: Anytime special circumstances exist.
• Natural Account Codes - Used to determine natural account codes for financial forms.