Brown Field Reservation Form

Any non-Tulane group wanting to request space on our campus must go here: https://facilityrequest.tulane.edu/

The reservation request page below is for Tulane University student organizations, departments, faculty and staff only.

For reservation requests of Tulane University campus quads and other green spaces, please click here: Tulane University Quad Reservation Form

 

For the Department of Campus Recreation, Reily Student Recreation Center Brown Field (turf field) or Sharp Sand Volleyball Court reservations click here: Brown Field or Sand Volleyball Court Reservation Form

Please fill out the Quad Reservation Form completely. Make sure that you fully and accurately describe the events that you plan on the quad.


Quad Reservation Procedures:

  1. Only Tulane University Departments and University recognized organizations may reserve  Brown Field.
  2. For events that may require reserved parking contact the TUPD Traffic Office at 504-865-5381.
  3. Organizations must confirm with their advisor that they have the funds available to cover any incurred costs that will arise from the event.

Event Requirements and Services Available:

  1. Facilities Services must be contacted for any activity that requires digging or staking on any quad.
  2. Facilities Services will provide trash containers, tables, and chairs at a charge if arranged two weeks in advance.
  3. Events that require an electrical source from a Tulane power source will need to review power needs at least two weeks in advance with Facilities Services.
  4. Clean up services and policies:
    • Events involving food service for 50 or more people or any event serving seafood is required to contract with Facilities Services for clean-up.
    • Organizations not serving food/seafood may perform their own clean up or request the services of Facilities Services at a cost to the organization.
    • Organizations who do not request Facilities Services and do not clean up properly after their event will be assessed charges associated with cleaning and may jeopardize their future use of quads.
    • Events requiring clean up will not be confirmed until a signed IT is presented to Facilities Services.
  5. For more information about services available or to contact Facilities Services visit http://tulane.edu/facilities/uptown/flag_special_events.cfm

General Use Policies:

  1. The Department of Campus Recreation reserves the right to cancel any event due to inclement weather or poor field conditions. A Campus Recreation Representative will notify the sponsoring organization if the field needs to be closed.
  2. No vehicles are allowed on the field  without prior permission from the Department of Campus Recreation. Should permission be granted, the sponsoring organization must have a representative present when vehicles are moving on or off the field.
  3. No glass containers are allowed on the field.
  4. No foods are allowed on the field.
  5. No tables and chairs are permitted on the field.
  6. The University is a tobacco free campus. There is no smoking allowed anywhere on campus.
  7. The Department of Campus Recreation reserves the right to cancel any event or restrict future use of quads or fields if an organization is found to be non-compliant. In addition, organizations causing damages to property may be assessed charges.

Additional Policies

Brown Field:

Brown Quad is a synthetic turf field therefore the following items are strictly prohibited:

  1. stalking or digging
  2. cleats
  3. glass containers
  4. food or plastic utensils
  5. chewing gum

Amplified Sound Policy

DEFINITIONS

To maintain the academic environment at the university, the use of amplified sound is moderated. The amplified sound policy is designed to protect instructional and learning activities, administrative offices and academic departments from sound interference during normal business hours. Student organizations which intend to have amplified sound at an event must provide specific information related to amplified sound on their facility or quad request.

Amplified sound is defined as any sound that is broadcasted through electronically amplified equipment or sound that is electronically enhanced.

GENERAL

The use of amplified sound on campus may not interfere with instructional activity or the administrative operation of the university regardless of the time of day. Such use will only be permitted at specific times, and in specific locations, so as not to conflict with this basic principle. Amplified sound may be used during the following times and in the following locations:

Days & Times                                                                                Locations                                                                                                              

 

Friday: 4 p.m. – 10 p.m.                                                              McAlister Auditorium Front Steps, University Quads/Fields,                                                                                                                                               Gorson Porch, Pocket Park and Jones Hall Patio

 

Saturday: Noon – 10 p.m.                                                           McAlister Auditorium Front Steps, University Quads/Fields,                                                                                                                                                       Gorson Porch, Pocket Park and Jones Hall Patio

 

Sunday: Noon – 7 p.m.                                                                McAlister Auditorium Front Steps, University Quads/Fields,                                                                                                                                               Gorson Porch, Pocket Park and Jones Hall Patio

 

University Holidays: Noon – 10 p.m.                                        McAlister Auditorium Front Steps, University Quads/Fields,                                                                                                                                               Gorson Porch, Pocket Park and Jones Hall Patio

The use of amplified sound will not be permitted if such use would disrupt a previously scheduled event or function. Any organization or department sponsoring an event at which amplified sound will be used will designate a person responsible to control sound volume as necessary to ensure compliance with this policy.

SOUND LEVELS

The Code of the City of New Orleans, Sections 66-22, sets forth maximum permissible sound levels based on the use of the property that the sound is affecting. This policy is intended to comply with, and be at least no less restrictive than, the Code. If at any time the Code is amended so that it is more restrictive that this policy, this policy should be deemed amended to conform to the Code.

At a distance of 45 feet in front of the sound source, the sound pressure level may be no more than 70 decibels at any time. Student Programs staff will work with the individual(s) sponsoring the event to periodically monitor the sound pressure level.

In order to keep the sound pressure level below 60 decibels inside of classroom buildings, all sources of amplified sound should be directed away from all classroom buildings.

PROCEDURES

All student organization events at which amplified sound will be used must be registered and approved by the  Office of Student Programs and must be registered in Org Sync. Any non-student organization events must be approved by the Vice President for Student Affairs or his/her delegate.  Once approved, the Office of Student Programs and/or Vice President for Student Affairs or his/her delegate will notify and contact any potentially impacted departments and/or offices.

All amplified sound events must provide adequate security, as determined by the Department of Public Safety.

VIOLATIONS

If at any time during the event the sound level exceeds the maximum permissible sound level set forth in this policy, a warning will be given to the sponsoring organization to lower the volume.

The sound level must be brought into compliance with this policy no more than one (1) minute following the initial warning.

If a second warning is issued, either because of a subsequent violation of this policy or a failure to correct the noncompliance following the first warning, an additional one (1) minute will be allowed to correct the sound level.

If the sound level exceeds the maximum permissible set forth in this policy, following two consecutive warnings or a third time, the Vice President for Student Affairs or his/her delegate reserves the right to extinguish amplified sound for the event.

The sponsoring organization may also be subject to further disciplinary action.

Revised 8/2015